SUN CITY APPLE VALLEY COMMUNITY ASSOCIATION
(Formerly SOLERA AT APPLE VALLEY COMMUNITY ASSOCIATION)
SAV COMPUTER CLUB BY-LAWS
The By-Laws of the SAV Computer Club and amended and approved by the SAVCC Board of Directors and by the Solera Apple Valley Community Association in December, 2017 are hereby published.
Article I – General
Section A – Name of Organization – SAV COMPUTER CLUB
Section B – Purpose of Organization – To help members become more proficient in the comprehension and use of computers at the beginner, intermediate and advanced levels. The Club may also provide support for other Sun City Apple Valley Community organizations, which might require computer usage assistance
Section C – These By-laws will fully comply with the Community Association Articles of Incorporation, By-laws, and Club Rules, Regulations and Procedures. In the event of a conflict between these By-laws and the above-stated governing documents of the Community Association, the Community Association documents shall prevail.
Section D – This club shall be operated as a nonprofit organization in accordance with California statutes and the By-laws of the Community Association.
Article II - Membership
Section A – Membership shall be open to all Sun City Apple Valley Community Association Residents in good standing, and members are required to pay membership dues as set by the SAV Computer Club.
Section B – There shall be no precondition for membership, nor will members be required to join and national, state, or regionally affiliated organization.
Section C – Guest privileges: A Resident Guest of Sun City Apple Valley with a current community association membership card or renter’s card, may attend the Computer Club’s General Meetings without fee.
Section D – Disciplinary procedures shall be in compliance with Section 14 of the Chartered Club Guidelines, as may be amended from time to time by the Association’s Board of Directors.
Article III - Officers
Section A – The Club shall be governed by the Computer Club Board of Directors (CC Board) which shall consist of the following elected officials: President, Vice-President, Secretary, Treasurer and three additional Directors. The description of duties shall be as follows:
1. The President shall:
• Preside at all club and Board meetings.
• Enforce observance of these by-laws.
• Decide all questions of order.
• Sign all official club documents.
• Appoint committees.
• Be a member of all standing and ad hoc committees.
• Serve as official spokesman for the club whenever and wherever called upon to do so.
2. The Vice-President shall:
• Assume all duties of the president in his/her absence.
• Succeed the president should the president be unable to complete his/her term of
office, but only for the duration of that term.
• Chair the Training Committee.
• Determine whether a quorum is present.
3. The Secretary shall:
• Preside at all club and Board meetings if the President/Vice President are absent.
• Keep a record of the minutes of all club meetings.
• Carry on all club correspondence.
• Receive written resolutions from members.
• Maintain the club’s by-laws, providing current copies to new members and to others requesting one.
4. The Treasurer shall:
• Receive any monies paid to the club.
• Issue receipts to persons paying fees or donation monies.
• Draft checks as directed by the president.
• Keep an accurate set of books as provided by the club, which shall be audited periodically or at least
on an annual basis by an audit committee appointed by the president.
• Be responsible for neither expending funds nor effecting purchases without proper authorization by
the Club or its Board.
• All expenses other than petty cash must be by check signed by two officers of the Club.
• Expenses in excess of $300 must be approved in advance, by the HOA.
• A not-to-exceed $50 petty cash fund will may be established and all expenses must be
documented with receipts.
• Provide and receive applications for membership.
• Keep a roll of paid members.
5. The Directors shall perform duties as follows:
• The Past-President shall advise and respond to questions of policy.
• Directors are requested to:
• Attend all Board Meetings.
• Help plan and prepare for fund raising and special events.
• Provide wise counsel and input at the Board meetings.
• Assist where needed.
Section B – All officers will be elected annually by a vote of the general membership, and shall serve without compensation.
Section C – Terms in office, and responsibilities of officers. All officers and directors shall be elected to serve for a period of one year but may be reelected. All officers shall be nominated at the November meeting, elected at the December meeting and installed at the January meeting.
Section D – If a vacancy should occur on the executive board, the remaining members of the board decide the make-up of the board and fill the vacancies from the Club membership. The designee(s) shall serve until the next election of officers. Appointees, if not confirmed by the club membership, may attend governing unit meetings, but without a vote. In the election process, no member can be a candidate for more than one office at a time.
Article IV - Meetings
Section A – A regular club membership meeting shall be held on the second Tuesday of each month at the Aspen Clubhouse, at 10:00a.m. If there is a change in the established meeting place, time or date, the Board shall notify all members by email or telephone.
Section B – Special meetings may be called by the president by order of the Board. All members shall be notified on the meeting and of the agenda of the business to be transacted, five days in advance of the meeting. Only the designated business is to be transacted.
Section C – A regular Board meeting shall be held on the second Monday of the month at 9:00a.m. the Aspen Board Room. If there is a change in the established meeting place, time or date, the Board shall notify all Board members by email or telephone.
•The Board meeting shall be conducted in an open forum format, allowing input from any Club member.
However, only Board members may vote on an issue.
•The agenda for the next membership meeting shall be established at the Board meeting.
Section D – Provisions for calling and recording meetings. An agenda for each meeting shall be prepared by the president or his/her designee, and either e-mailed to the membership at least two days prior to the meeting, or distributed at the meeting. Minutes will be taken by the secretary to document all business sessions. Minutes, as well as other pertinent administrative records, will be retained for a period of three (3) years.
Section E – Voting and quorum requirements. A quorum is considered to be a simple majority of the active membership present.
Article V – Financial
Section A – Financial records shall be retained for a period of not less than seven (7) years.
Section B – The SAV Computer Club operates as a part of the Community Association, which is a mutual benefit, non-profit organization. Any and all bank accounts shall be opened under the Community Association Federal Identification number. Bank accounts may include SAV in the title.
Section C – On an annual basis, before July 30, the financial statements of the Club shall be presented to Management Company of the Community Association by the Clubs Audit Committee. The financial statements shall include a balance sheet and an income statement and be prepared following generally accepted accounting principles. The fiscal year shall begin on July 1st and end on the last day of June.
Section D – The Community Association Management, with minimum notice, shall have access to all the books and records of the Club.
Section E – Checks drawn on Club bank accounts shall require the signatures of a minimum of two club officers. All payments whether for goods or services, shall be made by check.
Section F – A Petty Cash Fund shall may be established in the amount of $50.00. o The Treasurer shall maintain the Petty Cash Fund.
The recipient is required to sign a receipt for all disbursements.
Section G – Expenses in excess of $300 must be approved in advance by the Association.
Section H – Annual dues are payable by January 1st. The amount of dues for membership shall be reviewed annually by the Club Board and a Resolution for a change shall be brought before the Club Membership at the regular December General Meeting. A two-thirds majority vote of the active members present shall be required for approval of the revised dues. The effective date of the change, if any, will be January 1st.
• Dues shall be used only for the purpose and operation of the SAV Computer Club. o Funds for any other purpose (i.e., social, outside activities, etc.) shall be collected and maintained separately and used only or the purpose intended.
Article VI – Committees
Committees will be determined by the Club Board.
Audit Committee – The Club President will establish an audit committee from the general membership. Term of office is one year or at discretion of the Club President. Elected club officers or committee chairpersons may not be a member of the committee.
Specific duties are:
a. The audit committee will report directly to the club president.
b. Periodically or at least on an annual basis, the audit committee will examine the Treasurer’s
accounting and/or report of Club funds in time to be audited before a general membership meeting.
The examination may include vouchers, bank statements, cash, and other records as required.
c. The auditors having certified to its accuracy, will submit their report to the club president, which has
the effect of approving the Treasurer’s report to the general membership.
d. The audit committee will review and submit to the Community Association Management the club’s
annual financial statement.
Article VII – Amendments
To amend the By-laws of this club requires two-thirds vote of the membership present at a meeting specifically called for such purpose, a quorum being present.
Article VIII Dissolution
Prior to club dissolution (after all debts are satisfied), all property and assets shall be turned over to the Community Association. In the event that incurred debts are not satisfied by club assets, members may be held liable.
Approved: December, 2017 by the HOA Board of Sun City Apple Valley.
Posted: January, 2018.